CHW - Oral/Poster Presentation

Oral/Poster Presentation

General Guidelines:

- ALL presenters are required to register for the 2nd International Symposium on CHWs 2019 (Except the scholarship winners).
- We are unable to reschedule presentations to different times or days. Final presenter roster will be published prior to the meeting and evaluations will be based on this roster, therefore any presenter roster changes must be communicated to the CHW Symposium Secretariat before 25th October 2019.
- To check the updates in program schedule, keep visiting http://chwsymposium2019.icddrb.org/ Having been accepted for either a poster or an oral presentation, please follow the guidelines below on presenting your paper.
- Having been accepted for either a poster or an oral presentation, please follow the guidelines below on presenting your paper.

Oral Presentations

Venue: Ball Room/Padma/Meghna/Surma

Oral presentation will be arranged in parallel in 4 rooms: Ball room, Padma, Meghna and Surma at each of the time slots for parallel sessions. In each of the parallel sessions there will be 4-5 presentations, one Chair and one Co-Chair to moderate the session.

Oral presentation sessions will be held as per below schedule:

Oral Session 1: Friday, November 22, 2019, 11:00 AM to 12:30 PM
Oral Session 2: Friday, November 22, 2019, 4:00 PM to 5:30 PM
Oral Session 3: Saturday, November 23, 2019, 11:00 AM to 12:30 PM
Oral Session 4: Saturday, November 23, 2019, 4:00 PM to 5:30 PM
Oral Session 5: Sunday, November 24, 2019, 11:00 AM to 12:30 PM

Guidelines for Preparation and Presentation of Oral Sessions:

1. 12 minutes will be allocated to each of the oral presentations indicated in the program. Last 30 minutes includes time for questions and switching over between speakers.
2. We strongly recommend using Microsoft Office PowerPoint for your presentation.
3. Make sure the text is written and spoken in English
4. Don’t overload slides; make sure each has only one message, and the text is written in large enough font to be easily visible
5. Keep graphs and tables simple, and make sure they are legible and appropriately labeled.
6. A computer will be located in the room. All talks should be saved on a USB key and loaded on the laptop present in the corresponding parallel session room.
7. Participants should arrive at their presentation room at least 20 minutes prior to the start of the session to introduce him/her self and work out any technical issues that may exist (including microphones, laser pointers, checking your presentation on the projection system etc.).
8. Please respect the chairs if they indicate you are out of time - it is important to keep within defined oral presentation time in order to avoid delays in the sessions.
9. Presenters should send their Power Point presentations by 14th November 2019 (mentioning the reference number of the presentation) to the symposium via https://forms.gle/2niCrdor1pzjDoHG6 (please fill up all the information in the form) and test their presentation early in the morning on the day of their presentation at IT booth before the sessions start. Volunteers will assist participants with their presentation.
10. Structure your presentation. For example: what is the question you’re interested in/ how have you investigated at this question/what have you found/ what conclusions can you draw.

Poster Presentation

Venue: Foyer (Beside the Ball Room)

Poster presentation will play an important part in the “2nd International Symposium on CHWs 2019”. The Poster Session provides an opportunity for casual, interactive presentations and discussions. Drinks and snacks will be available during the poster sessions.

** Two or Three best posters will be awarded based on the scores given by Scientific Committee.

Poster presentation session will be held as per below schedule:

Poster Session 1: Friday, November 22, 2019, 9:00 AM to 4:30 PM
Poster Session 2: Saturday, November 23, 2019, 9:00 AM to 4:30 PM
Poster Session 3: Sunday, November 24, 2019, 9:00 AM to 2:30 PM

Guidelines for Preparation and Presentation of Posters:

1. The size of each poster board is 8 feet (height) x 4 feet (width). For ease of viewing, the size of the poster must be within 7.5 feet x 3.5 feet. The preferred size is 7 feet x 3 feet.
2. Materials of the posters could be PVC Papers, Cloths, etc.
3. Presenters should print and bring their own poster. A copy of the poster should also be submitted to the organizing committee at Registration booth.
4. Posters will be assigned to one of the poster sessions. At least one author should be present at the designated time when the poster is displayed and should make a brief presentation to the viewers as required.
5. Each presenting author will receive a poster code by e-mail.
6. The main text of the poster should consist of:-
- Abstract: Background, Methodology, Results, and Conclusion.
- Others (Case Studies/Field Experiences): Background, Methods, Challenges, Overcoming way.
7. Abstract title, authors’ names, affiliation and country must be placed at the top of the poster, followed by the main text of the abstract and any illustrations, tables, charts, etc.
8. Include a recent photo of yourself in the upper right-hand corner so that people can find you for discussion later.
9. The message should be clear and understandable without oral explanation. Use bullets, and keep text to a minimum. Don’t crowd information onto the poster.
10. All text of the poster must be prepared in such a way that it is clearly visible from a distance of at least 2 meters. And if you do use colour, make sure that your text contrasts sufficiently with your background colours to be legible.
11. Excessive use of organization logos or advertisements is discouraged.
12. One poster will be displayed on each side of the board with the poster code.
13. Corresponding titles and numbers will be tacked to each poster board, so you will know where to display your poster.
14. Each poster will be numbered. Posters will be listed on the symposium webpage at: http://chwsymposium2019.icddrb.org/.
15. Please note: the number of each poster might change prior to the symposium due to possible cancellations. We recommend you to check out this list of posters few days before the symposium.
16. The presenter should appear 10 minutes before the session to ensure that the poster is placed on the board in right time. The exact location of each poster presentation will be listed in the final program.
17. Tapes, clips, scissors, gum, etc. will be available at the poster session site.
18. Authors of posters are encouraged to bring some 100 handouts and their business card for the viewers.
19. Participants will be responsible for set-up and take down of their own poster. Posters must be mounted by the author(s) and not be mailed in advance. Unclaimed posters are not the responsibility of the symposium organizers and will be disposed following the symposium. You will be notified of the set up and tear down times closer to the symposium.
20. The poster should be taken off from the board as per scheduled time mentioned above on the day of presentation.

For any clarification, you may contact chw.bd@icddrb.org